|
Position Summary...
ARL is the leading Pharmaceutical Quality, Sterility and Safety testing laboratory in the nation with an unmatched reputation for quality science and customer service. The Quality Systems Administrator is an entry-level position under the direct supervision of the Quality Systems Managers. The position will learn and assist with various compliance control actions.
The Quality Systems Administrator is a unique role within the company and industry. Many documents have various degrees of record retention, and this position will act as a Records Administrator to maintain vast physical and digital records. This includes scanning, copying, locating, archiving, and retrieving various documents such as invoices, lab notebooks, and investigation reports across several different departments, upon client or department leadership request. This position must have a high degree of detail to ensure TRUE Copy Verification when uploading physical to digital systems including page counts, orientation, visibility and other identifying information checking for color distortion, inaccurate numbers, and other discrepancies that will lead to noncompliance with federal, state, local, industry and company regulations including those of the FDA, DEA, and USP
Restrictions: Because of the vital nature of this work and DEA and FDA regulations we do not allow medical marijuana cards, and we do random drug testing on all our employees.
Work Schedule...
Members of the Quality Department are expected to complete 8 hours a day with the majority during normal company business hours, allowing for some flexibility of shifts.
Normal Company business hours of operation are Monday through Friday, 8:00 a.m. to 6:00 p.m.
Some Flexibility is required as occasional extensions before or after normal company business hours, and weekends will be required as part of an on-call rotation.
- 100% company paid medical, dental and vision insurance
- company matching 401K retirement
- Paid Holidays and PTO plan
- Free Lunch every day
- Fantastic work environment and chance to work with amazing people
Position Duties...
- Supports the Quality Department in implementing policies and procedures, suggesting new processes to ensure continuous improvement and compliance with federal, state, and industry regulations.
- Data entry of documents into appropriate assigned internal and external systems, creation and maintenance of the archive system.
- Scanning, uploading, and verification of document uploads into client-specific databases.
- Perform True Copy Verification, taking steps to verify that page counts, page visibility, page orientation, color, and other identifying information of documents are properly and accurately present in the digital image.
- Maintain confidentiality of all documents and information, including clients’ and the company’s
- Uploads Client Specific Test Documentation to File Transfer Protocol (FTP) Server within appropriate time-sensitive deadlines across multiple time zones.
- Maintain assigned vast physical and digital archives, acting as a records clerk to index, catalog, retrieve, locate, copy, scan, archive, and sign out appropriate documents when requested.
- Verify that appropriate documents are destroyed in accordance with internal policies.
- Run cycle reports for the department leadership to verify compliance.
- Adhere to, use, and maintain Personal Protective Equipment (PPE) and Laboratory Safety Equipment, and identify hazards that may arise.
- Complete all safety training, including but not limited to OSHA, Departmental SOPs, and Company Compliance
Position Requirements...
- High School Diploma – or equivalent Diploma with...
- 1 year of experience in record keeping or an administration role and...
- 1 year of experience in data entry with a focus on information verification.
- Bachelor’s degree in Quality Management, or Science field, or equivalent diploma is preferred with...
- 2 years of experience in record keeping with a focus on archiving and retrieval and...
- 2 Years of experience in data entry with a focus on information verification.
Work Environment...
- This job operates in a professional office environment using typical office equipment (scanners, printers, computers, phones)
- The noise level is moderate to loud.
- Exposure to dust and fumes.
- Exposure to the use of chemicals with the classification of Hazardous, Toxic, Corrosive, Flammable, or Oxidizing.
- Primarily dominated English-speaking workplace.
- Attendance at the office is required.
Physical Requirements...
- This is an active role with occasional walking between buildings daily. This position is a partially sedentary role, and some filing is required.
- Ability to sit and stand in front of a computer for extended periods, with intermittent twisting/bending to reach instruments or supplies surrounding equipment.
- Routinely stand, stoop, climb ladders, and walk in the performance of duties with occasional kneeling, crouching, and/or crawling.
- This position would require the ability to lift 50 Lbs. (if an object weighs more than 50 Lbs. ARL requires this to be a two-person job or the use of carts..
- Must be able to wear Personal Protective Equipment (PPE).
- Must be fluent in written and spoken English to receive and communicate information for standard and complex operations and emergencies clearly and accurately.
- Requires visual acuity to read and write words and numbers, and to see in the normal visual range, including the ability to distinguish colors with or without correction.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus with or without correction.
- Requires hearing communications accurately with or without correction.
AAP/EEO Statement
ARL Bio Pharma, Inc. provides equal employment opportunities to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics, or any other characteristic protected by state, federal, or local law. ARL Bio Pharma, Inc. expressly prohibits any form of workplace harassment based on race, color, creed, religion, gender, age, sexual orientation, gender identity, national origin, disability, veteran status, genetics, or any other characteristic protected by state, federal, or local law. Improper interference with the ability of ARL Bio Pharma, Inc. employees to perform their job duties may result in discipline up to and including discharge. Further, the company takes affirmative action to ensure that applicants and employees are treated without regard to any of these characteristics.
|